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 San Francisco
 Administrative Code
 Chapter 96A. LAW ENFORCEMENT REPORTING REQUIREMENTS

  § 96A.2. DATA COLLECTION.  

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  • (a) When an Officer conducts an Encounter, the Officer shall collect and record the following information:
    (1) The date, time, and Location of the Encounter;
    (2) The reason for the Encounter (e.g., the statutory or code provision(s) that the Officer believes the individual subject to the Encounter violated, the individual's behavior that justified the Officer's decision to engage in the Encounter, or any other legal basis the Officer relied on to justify the Encounter, etc.);
    (3) If the Officer conducted a search during the Encounter, the type of search (e.g., pat search, vehicle search, full body search);
    (4) The disposition of the Encounter (e.g., warning, citation, arrest, release with no further action or admonishment);
    (5) The race or ethnicity, sex, and approximate age of (A) all individuals subject to the Detention, (B) the driver of a vehicle stopped during a Traffic Stop, and/or (C) the passengers of a vehicle stopped during a Traffic Stop, if the Officer has reasonable suspicion to detain such passengers. The Officer may collect information on age and sex by verbally asking the individual or by requesting to see identification. The Officer may collect information on race or ethnicity by verbally asking the individual. If the individual refuses to provide the information sought pursuant to this subsection (a)(5), the Officer will note that the individual refused the request;
    (6) The name and star number of each Officer who participated in the Encounter;
    (7) For Encounters conducted by Officers employed by the Police Department, the Officer shall record the police district to which the Officer is assigned, if any.
    (b) If two or more Officers conduct an Encounter, the information required by subsection (a) need be recorded by only one of the Officers.
    (c) The Officer shall promptly report the information recorded pursuant to subsection (a) to the Officer's employing agency in the manner specified by the agency. To the extent not already in place, the Police Department and the Sheriff's Department shall create systems for collecting and storing the information reported by Officers pursuant to this Section 96A.2.
    (d) The Police Department and the Sheriff's Department shall retain the information reported by Officers pursuant to this Section 96A.2 for a minimum of five years after the fiscal year in which the Officer reported it.
    (e) If during an Encounter, the Officer is required to interrupt the Encounter to respond to an emergency and the Officer is unable to collect the information required by this Section 96A.2, the Officer shall be exempt from reporting the information required by this Section 96A.2.
    (f) This Section 96A.2 shall expire by operation of law on July 1, 2018.
    (Added by Ord. , File No. 150643, App. 9/23/2015, Eff. 10/23/2015, Oper. 1/1/2017; amended by Ord. , File No. 180188, App. 5/4/2018, Eff. 6/4/2018)