Department Heads are authorized to execute Contracts for hazardous materials abatement work ("Abatement Work") in accordance with the following procedures:
(a) The department shall advertise for and receive proposals from hazardous materials abatement Contractors, which proposals shall address the qualifications of the Contractors to perform the testing, design, and advice portions of Abatement Work and Responsibility to perform construction-related Abatement Work. The proposals shall be evaluated according to the requirements of this Chapter 6 and Chapters 12B, 12C, and 14B of the Administrative Code, relevant to professional services and Public Work or Improvement Contracts.
(b) The department shall select a sufficient number of qualified Contractors to perform the amount of Abatement Work anticipated to be required in the upcoming one or more years and enter into master agreements for Abatement Work on an "if- and as-needed" basis with those Contractors. Each master agreement for Abatement Work shall state the maximum total dollar value of work each Contractor is authorized to perform during the Contract period.
(c) When the Department Head determines that: (1) hazardous materials on public property must be expeditiously abated; (2) there is inadequate time to issue an Advertisement for Bids in accordance with this Chapter 6; and (3) the department personnel who will manage the work have the appropriate training, then task orders for Abatement Work may be issued as follows: The department shall seek price Quotations for performance of the Abatement Work from at least three of the Contractors with master agreements. The task order for the Abatement Work will be issued to the Contractor submitting the lowest Quotation, except as otherwise provided herein. The department shall keep a record of such Quotations and a register of all task orders issued under master agreements for Abatement Work. In the event that the department is unable to obtain three Quotations, the Department Head shall base the issuance of a task order on the Quotation or Quotations received. If the Department Head believes that the public interest would best be served by accepting other than the lowest Quotation, he or she is hereby authorized to accept the Quotation that in his or her discretion will best serve the public interest. The Department Head may reject any and all Quotations and request new Quotations.
(d) The department may authorize the Contractor to file corporate surety bonds as required in subsection 6.22(a), or after Contract execution but prior to the issuance of any work. The bonds shall be for a sum of not less than 100% of the cumulative value of all work issued under the master agreement.
